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Hilton Sandestin Beach Meetings & Events

Frequently Asked Questions

Looking for more information about meetings and events at Hilton Sandestin Beach Golf Resort & Spa? See below for answers to all of your frequently asked questions.

 

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Meeting & Event Services

What meeting services are offered at Hilton Sandestin Beach?

Hilton Sandestin Beach offers a full range of meeting services in Northwest Florida, including:

  • Catering for meals ranging from casual fare to fine dining, as well as catering services for receptions, luncheons, coffee breaks and more

  • Registration and transportation services

  • On-site AV team and security services

  • Event planning team to assist with scheduling recreation, team building programs and entertainment.

  • Linens, banquet chairs and other meeting and event supplies

  • Third-party vendor management

  • Event setup and break down

Does Hilton Sandestin Beach offer on-site catering services for meetings or events?

The culinary team at Hilton Sandestin Beach can create custom menus for your next meeting or event. In addition to catering, other gourmet experiences can be arranged, including sunset cocktail receptions on the pool deck, gourmet coffee breaks and more.

Does Hilton Sandestin Beach provide technical equipment or services?

At Hilton Sandestin Beach, an on-site audiovisual team is available to provide technical support and services throughout your meeting, whether you need to project videos, set up a sound system for a band, or something in between. In addition to our AV team, we also offer a 106-seat tiered theater for presentations that require a large screen or a cinema-like environment.

Is there a Business Center at Hilton Sandestin Beach?

Yes. The Business Kiosk at Hilton Sandestin Beach is equipped with both Macs and PCs, as well as printers. Charging stations with standard outlets and USB charging ports are also located throughout our meeting spaces, so event attendees can easily power up between sessions.

Can Hilton Sandestin Beach help me plan my meeting or event?

Yes! We will provide you with a dedicated on-site event manager to help arrange meeting spaces, plan coffee breaks, schedule transportation needs and more for the best possible event. We also assign every meeting planner a dedicated on-site resource who is available at all hours of the day during your event. Your on-site resource can help with on-the-go needs, like postponing coffee service when a keynote runs long, or planning a last minute dinner for VIP guests.

Can I ship items to Hilton Sandestin Beach before I arrive?

Due to limited storage space at the Hilton Sandestin Beach Golf Resort & Spa, there isa $5 per package per day storage fee for items received more than three days prior to arrival.

Please make sure any packages or materials shipped to the Hotel are properly labeled to ensure prompt delivery:

HILTON SANDESTIN BEACH GOLF RESORT & SPA
C/O (package recipient)
4000 Sandestin Boulevard, South Miramar Beach, FL 32550
ATTN: Name of person the package(s) should be directed Arrival Date
$20 per box delivery charge will apply to all boxes delivered/picked up to/from meeting rooms. $150 per pallet per move will apply to all pallets delivered/picked upto/from to meeting rooms

All materials will be delivered directly to the meeting floor or assigned storage area on the group’s set-up date and cannot be left in the loading areas.

Additional labor charges will be incurred up to $25 for shrink wrapping per pallet, packaging, taping, addressing, and/or providing boxes to be shipped. All exhibit/trade show shipments should be referred to the contracted exhibit company. All deliveries of any nature must enter and exit the Hotel through the loading dock.

The hotel is not liable for loss or damage to the said property as a result of fire, theft, ordinary or gross negligence, or otherwise, unless the loss or damage is proven to be caused by willful act or misappropriation on the part of the hotel or its employees.

If the property is not called for within three (3) business days, the hotel shall have the right to make reasonable charge for storage, or if not called for within thirty (30)days, the hotel shall have the right to sell and/or dispose of the property and retain the proceeds thereof for its own account.


 

Indoor & Outdoor Venues

How many people can Hilton Sandestin Beach accommodate for an event or conference?

Hilton Sandestin Beach can accommodate groups between 10 and 2,000 people for events of all sizes

How many meeting venues does Hilton Sandestin Beach have?

Hilton Sandestin Beach has nine indoor meeting venues to choose from in Northwest Florida—all conveniently located in one building, just steps away from each other. Five unique outdoor spaces are also available, just outside our indoor venues. Outdoor venues include multiple different deck spaces for groups ranging in size, and an expansive beach area.

What outdoor venues are available at Hilton Sandestin Beach?

Hilton Sandestin Beach’s five outdoor meeting venues include multiple different deck spaces for groups ranging in size (Sunrise Deck, Sunset Deck, Barefoot’s Deck), The Veranda, and an expansive beach area.

Does Hilton Sandestin Beach have space for my attendees to check email and make phone calls during my event?

Our breakout rooms can be transformed into remote workspaces for attendees who need to check email, charge their devices or make phone calls during an event or conference. Other areas throughout the resort are also very conducive to work remotely.

Can I host a business meeting at one of the restaurants at Hilton Sandestin Beach? Are private dining spaces available?

At Hilton Sandestin Beach, we have six seasonal on-site dining venues, ranging from a beachside bar to a late-night lounge, and our AAA Four-Diamond steakhouse, Seagar’s Prime Steaks & Seafood. Call today to reserve a private dining space for your next event—our private dining rooms at Seagar’s are a popular option for VIP dinners, corporate celebrations, and parties.

How far in advance do I need to book event space at Hilton Sandestin Beach?

Call our sales managers today to inquire about available event dates, or fill out our online RFP.


 

Amenities & Accommodations

Is there free Wi-Fi for meetings and events at Hilton Sandestin Beach?

High-speed wireless Internet is available throughout the resort’s meeting and event venues, as well as in all public areas, guest rooms and suites. Meeting planners can set up free Wi-Fi access with a unique passcode for guests and attendees to use during their event.

What activities are available for corporate retreats or large groups?

Meeting attendees enjoy spending time at Hilton Sandestin Beach because the property and surrounding area offer a variety of activities and entertainment. Groups love to partake in team building exercises and activities on our beautiful beach, relax in our on-site spa, or hit the links at four nearby golf courses. Outside the resort, event planners often plan outings on local fishing charters and boat cruises, or at nearby shopping and recreation centers, or natural attractions

What type of accommodations are available for guests attending my meeting or event?

Hilton Sandestin Beach has 590 spacious accommodations for guests, including a variety of different rooms and suites. Each room offers premier amenities such as private balcony space, Hilton Serenity beds, beach-inspired decor and more.

Is Hilton Sandestin Beach kid friendly, if my event attendees chose to bring the family along?

Yes! Hilton Sandestin Beach is a family-friendly resort, with kid-centric amenities including in-room bunk beds, two outdoor pools and one indoor pool, and kid-friendly menus and dining options


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Transportation & Parking

How far is Hilton Sandestin Beach from the nearest airport?

Our South Walton meeting and event venue is 24 miles from Destin-Fort Walton Beach Airport (VPS), 40 miles from Northwest Florida Beaches International Airport (ECP) and 65 miles from Pensacola Regional Municipal Airport (PNS). Additional location information and directions can be found here.

Are transportation services available to and from the airport?

The Event Managers at Hilton Sandestin Beach can help meeting planners arrange transportation services for event attendees and guests. 

Is parking available at Hilton Sandestin Beach?

Hilton Sandestin Beach offers self parking for guests. Valet parking is also available for $30.00 per vehicle. Complimentary valet parking is available for guests with handicap permits. Accessible parking spaces for cars and vans are available in the self-parking facility.


Meetings in Your Favor

Submit RFP

Are you ready to start planning your beach meeting or event? Simply submit your request for proposal, and our team will be in touch!

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